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Privacy Policy

This declaration applies both to www.ic-consult.com and to our careers website careers.ic-consult.com.

Where our information applies to only one of the two websites, we have indicated this.

  • You will recognize technologies that are used only on our careers portal by [Career-Page only] in the section heading,
  • technologies that are used only on www.ic-consult.com, but not on our careers portal, are marked [WEB only] in the section heading.

Controller

iC Consult Group GmbH
Keltenring 14
82041 Oberhaching


Telefon: +49 201 616162-0
E-Mail: contact@ic-consult.com

General Aspects and Your Rights as a Data Subject

You may exercise your rights as a data subject anytime by contacting

iC Consult Group GmbH 
Data Privacy Office 
Huyssenallee 99-103 
45128 Essen

E-Mail: dataprotection@ic-consult.com

As a data subject, you are entitled to the following rights:

  • Access to the data we are processing and information on how your data is processed
  • Rectification of personal data
  • Deletion of your personal data
  • Restriction of the processing of personal data
  • Data Transfer
  • Objection to processing

Should we process your data on the basis of your consent, you can withdraw this at any time with future effect [cookies_revoke]. You can also lodge a complaint with a data protection supervisory authority at your place of residence, your habitual residence, the place of the alleged infringement, or our registered office.

To exercise these rights, please contact dataprotection@ic-consult.com.

Collection of General Information When You Visit Our Website

Kind and Purpose of Processing

If you just access our website, if you neither fill out a form nor otherwise provide us any information (i.e. if you decide that only «necessary cookies» are set), general information is collected. This (server log files) contains the type of browser you are using and the browser version, the operating system you are using and the operating system version, the domain name of your Internet service provider, your IP address, the date of access, HTTP protocol and status code and the file size. These are used exclusively for the purpose of ensuring a trouble-free connection to the website and comfortable use of our website. Furthermore, the information is processed for the purpose of evaluating system security and stability. In addition, we can process your data anonymously for statistical purposes – in this case we cannot identify you personally.

Legal Bases of Processing

The processing of your personal data takes place on the basis of our prevailing legitimate interests in optimizing the functionality and stability of our website, i.e. in technically secure and flawless operation of the website. Any further processing of personal data will only take place if you grant us your consent (e.g. if you decide that more than just the «necessary» cookies are set), if we are obliged to do so, or are otherwise entitled to do so. This may be the case, for example, if we process your data for the purpose of initiating or fulfilling a contract, which may also include marketing purposes such as direct advertising.

Processing of special categories of personal data only takes place if this is required by legal regulations and there is no reason to assume that your legitimate interest in the exclusion of the processing prevails.

Data Recipients, Transfer of Data to Third Parties, Intent to Transfer Data to Third Countries

We transfer your data to third parties if this is required by legal obligations or if you have given your consent. In addition to authorities, the recipients of this data may include (technical) service providers, for example those responsible for operating and maintaining our website. Where required, we have put the necessary data protection arrangements in place with our service providers, in particular data processing agreements and/or EU standard contractual clauses on data protection.

We also ensure that, within our company, your data is only processed by the people, functions and units that need to do so to fulfil the tasks assigned to them. Where this involves data processing by other companies in our group, this is likewise based on a data processing agreement and/or EU standard data protection clauses.

Likewise, personal data will only be transferred outside the EU/the European Economic Area if this is required for a contractual relationship, is required by law, or if you have given your consent. In this case, too, we have put the necessary data protection safeguards in place.

Data Retention

Your personal data will be deleted as soon as it is no longer required for the underlying processing purpose. This is the case for data that is used exclusively to provide our website when the session has ended. In addition, we ask you to consider that there may be legal retention periods applying, e.g. according to the tax code, commercial law or other special legal regulations. In this regard, we would like to point out that statutory limitation periods apply and can be up to thirty years.

The retention period for data generated when you give your consent to the use of cookies that are not merely technically necessary is indicated for the respective cookie.

Your applicant data will be deleted once we have made a decision on your application and no longer need the data to defend against legal claims.

Obligation to Provide Personal Data

The provision of the aforementioned personal data is not required by law or contract if you want to use our website. Without collecting your IP address, however, the service and functionality of our website cannot be guaranteed or individual services are not available or only available to a limited extent. However, certain personal data may be essential for contract initiation purposes (e.g. also for application procedures). Please note that we may not enter into a contract with you or be unable to offer you our services or not in full if you do not provide us with any or not all of the objectively required data.

Categories, Sources and Origin of Data

As a rule, we obtain personal data directly from you when you interact with our website and its functions. Which data this is exactly depends on the respective context. In this regard, we can provide supplementary and/or deviating data protection information in appropriate places in addition to this data protection declaration if separate data processing takes place/should take place.

Automated Decisions

We do not use fully automated processing to reach a decision. Every decision that is legally binding for you is ultimately made by people.

Applying to Us

If you apply for one of the positions we may be advertising at the time, or send us an unsolicited application, we process the data you provide that we have marked as required with an asterisk (“*”), as well as any data you provide to us voluntarily. Please note that we cannot consider your application if you do not provide us with all of the data marked as mandatory. Providing only the mandatory information will not have any negative impact on your application process.

For data protection information relating to an application with us, please also see our privacy information for applicants, which we make available to you at https://careers.ic-consult.com/en/privacy-information-for-job-applicants/.

Consent to the Disclosure of Applicant Data to Affiliated Companies

When you apply with us, we may ask whether you consent to your data being disclosed to other companies within the iC Consult Group. These are companies affiliated with iC Consult Group GmbH within the meaning of sections 15 et seq. of the German Stock Corporation Act (Aktiengesetz), which we link to, or otherwise identify, at the place where consent is requested, as applicable at the time. This consent is voluntary and allows us to share your data beyond the group company with which you are applying for an advertised position. If you do not consent, we will not pass your data on to such companies – this will have no effect on your specific application for the advertised position. Of course, if you are interested, you may also apply specifically and in parallel for (other) positions currently advertised by companies within our group, without those companies sharing your applicant data with each other.

Newsletter – Registration on our Website

Kind and Purpose of Processing

If you want to register on our website in order to subscribe to our newsletter, we will collect your e-mail address directly from you. Optionally, you can tell us your first and last name. If necessary, you have the option of changing or deleting the data provided during registration at any time.

Legal Basis

The personal data you enter upon subscribing is processed on the basis of your consent.

Data Retention

We will only process your personal data in this context as long as you have given your consent. Otherwise, the data will be deleted, unless exceptionally statutory retention requirements require a longer storage period.

Requirement to Provide Data

There is no mandatory requirement to collect your data. The processing of your e-mail address or optionally your first and last name takes place on a voluntary basis and only with your consent. If you do not give your consent to data processing, we cannot send you our newsletter.

Contact Request/ Appointments/ Workshops

On our website, we may offer you the opportunity to contact us about general matters or a specific request, or to arrange an appointment with us. In this context, too, it is necessary for you to provide us with certain data so that we can address your request. We mark this data with an asterisk (“*”). Please note that we cannot process your contact request or appointment booking if you do not provide us with all of the data marked as mandatory. Providing only the mandatory information will not have any negative effects.

We use the data that you provide to us in connection with an inquiry exclusively to deal with your inquiry. The legal basis is your consent, which you declare by providing the data, or the requirement to initiate a business relationship.

To register for our workshops, you are required to provide your first and last name, an e-mail address, a telephone number for quick contact (e.g. in the event of unforeseen last-minute adjustments) and your organization, as well as any other data we mark as appropriate to the situation with an asterisk (“*”). You cannot attend our workshops without providing this information. The legal basis for processing is your consent, which you declare by providing your data, or the requirement with regard to a contractual relationship (e.g. terms and conditions of participation).

In connection with an inquiry, you also have the option of registering for our newsletter. You can find more information on data processing in this context under the heading «Newsletter».

Partner Events

From time to time, we organize events together with partners, which you can attend by invitation and/or after registration. Participation in such events may require you to provide certain personal data that we need to organize and carry out your participation. This typically includes your first and last name, as well as information about the company you belong to and your position there. You can identify which specific data is required in the registration form for the respective event, as this data is marked (usually with an asterisk or otherwise visually highlighted). If you do not provide this data, or do not provide it completely, we may not be able to admit you to the event. Providing only the required information will not result in any adverse effect on you. Specific terms and conditions of participation may apply to individual events, which may involve data processing that differs from this description. In such cases, we will provide you with the required supplementary data protection information in an appropriate location.

When you register for one of our partner events, we may ask for your consent to share your participant data with our event partners. We will identify these partners in connection with requesting your consent to this data transfer. Our partners use the data provided to them for their own advertising purposes; you can contact the respective partner directly for more information about this. This processing is carried out independently of us by the respective partner as the data controller. Therefore, if you are interested, please review the privacy policy of the respective partner. If you do not grant your consent or withdraw it later, which you are entitled to do at any time without giving reasons and with immediate effect for the future, you will not experience any disadvantages with regard to a current or future legal relationship with iC Consult. To assert your data protection rights with our partners, you can contact them directly or us – we will support you in the further implementation.

iC Consult Technology Radar

On our website, we offer Technology Radar. This tool enables an immediate radar-like overview of most relevant up-to-date IAM technologies, as well as their maturity level and potential impact. To deliver the Technology Radar in the best possible accordance with your needs, we keep your language preference and presentation style. This way, your next visit to our website comes with the comfort of the look & feel you are used to. This is to ensure a user-friendly and technically flawless interaction with our content.

Cookies

Kind and Purpose of Processing

Cookies that are necessary for the technically flawless and secure operation of our pages are used on the basis of our legitimate interest in doing so. With your consent, we can also use cookies to personalize content and advertisements, provide social media features and analyze traffic to our website. In addition, we may share information about your use of our website with our partners for social media, advertising and analytics. Our partners may combine this information with other data you have provided to them or that they have collected in the course of your use of their services. Where and to the extent that we are aware of this, we point this out for the respective cookies. This takes place via the consent management of the respective website, through which you can manage and change your consent at any time.

Our pages use different types of cookies. Some cookies are placed by third parties that appear on our pages. You can change or withdraw your consent at any time via the cookie declaration on our website. We inform you about the cookies used in the following sections.

Browsers are usually preset to accept cookies. If you do not want cookies to be used, you can deactivate them via the settings in your browser. To do this, we recommend that you use the help function of your browser to find out how you can change the settings accordingly. Our website can then still be used, but only to a limited extent.

You can delete individual cookies as well as your entire cookie history via your browser settings. Depending on your browser provider, you can find the information you need to do this at the following links:

Cookies Used and Retention Period

We have divided the cookies into the categories «Necessary», «Statistics», «Preferences», «Marketing» and «Unclassified». Only the cookies listed as «Necessary» are used without your explicit consent.

Please provide your consent ID and the date when contacting us about your consent.

Google Analytics

This website uses Google Analytics, an advertising analysis service provided by Google Inc. («Google»). Google Analytics uses cookies to enable an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. However, due to the activation of «IP anonymization» on this website, your IP address will be shortened beforehand by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the USA and shortened there. On our behalf, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide us with other services related to website activity and internet usage.

We would like to point out that the processing of personal data requires the transfer to the USA. From a European perspective, there may not be an equivalent level of data protection in the USA, even though Google has certified itself under the Transatlantic Data Privacy Framework. Please note that your consent also extends to this aspect.

According to Google, the IP address transferred by your browser as part of Google Analytics will not be merged with other Google data.

You can prevent the storage of cookies by setting your browser software accordingly; we would like to mention, however, that in this case you may not be able to use all functions of this website in full. You can also prevent the data generated by the cookie and related to your use of the website (including your IP address) being sent to Google and the processing of this data by Google by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

We use Google Analytics to analyze and continually improve the use of our website. We can use the statistics obtained to improve our offer and make it more interesting for you as a user. The legal basis for the transfer of personal data to the USA is your consent.

Information on the processing of personal data by Google, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, fax: +353 (1) 436 1001, as well as their terms of use are available from Google under the following links.

Demographic Characteristics

If you give your consent, this website uses the “demographic characteristics” function of Google Analytics. This allows reports to be created that contain statements about the age, gender and interests of the site visitors. This data comes from interest-based advertising from Google and visitor data from third-party providers. This data cannot be assigned to a specific person. You can deactivate this function at any time via the ad settings in your Google account or generally prohibit the collection of your data by Google Analytics as described in the point “Objection to data collection”.

Microsoft Clarity

With your consent, we may use Microsoft Clarity. Microsoft Clarity helps us to better understand the needs of our users and to optimize their experience with our website. The technology gives us a deeper understanding of how you, as a user, interact with our content (e.g. how long you spend on which pages, which links you click, what you are interested in or not, etc.) and helps us develop our content on the basis of user feedback.

Microsoft Clarity uses cookies and other technologies to collect information about the behavior of our users and their devices – in particular the device’s IP address (which is collected and stored in anonymized form), the screen size, the device type (individual device characteristics), information about your browser, your location (no more precise than the country associated with your IP address), as well as the language in which you view our site.

Microsoft Clarity stores this data in a pseudonymized user profile. The information is not used by Microsoft or by us to identify individual users and is not combined with other data about you. For further information, please refer to Clarity’s privacy notice.

Microsoft has certified itself under the Transatlantic Data Privacy Framework, meaning you can expect a level of data protection for the transfer of data to Microsoft in the USA that is comparable to what you would expect within the EU. In addition, we have entered into the required data protection agreements with Microsoft. Nevertheless, differences in the level of data protection compared to the EU may arise, which is covered by your consent to that extent. Further information on data protection at Clarity and on how Microsoft processes your data is available at https://privacy.microsoft.com/en-us/privacystatement.

HubSpot [WEB only]

We use HubSpot, 2nd Floor 30 North Wall Quay, Dublin 1, Ireland (“HubSpot”) for our online marketing activities.

Type and Purpose of Processing

This is an integrated software solution with which we cover the following aspects of our online marketing:

  • Content management (website and blog)
  • E-mail marketing (newsletter and automated mailings)
  • Social Media Publishing & Reporting
  • Reporting (e.g. traffic sources, access, etc.)
  • Contact management (e.g. user segmentation & CRM)
  • Landing pages and contact forms

Our signup service allows visitors to our site to learn more about our business, download content, and provide us with your contact information and other demographic information. On our website you have the option to provide us with your contact information and other demographic information in order to download content or register for events and webinars. This information and the content of our website are stored on the servers of our software partner HubSpot. They can be used by us to contact visitors to our website and to determine which of our company’s services are of interest to them. We use all collected information exclusively to optimize our marketing. To enable the functionality of HubSpot, so-called «web beacons» and cookies are used, which are stored on the users’ computers. The following personal data is collected here:

  • IP address
  • Geographic location
  • Type of browser
  • Duration of the visit
  • Pages viewed

Furthermore, when using HubSpot, the data entered by the user is recorded if they subscribe to our newsletter. If you generally do not want HubSpot to collect data, you can prevent the storage of cookies at any time using your browser settings. See above under the heading «Cookies». HubSpot’s privacy policy can be found at https://legal.hubspot.com/privacy-policy.

Legal Basis

The legal basis for using HubSpot is your consent.

Transfer of Data to Third Countries

We would like to point out that the processing of personal data requires the transfer to the USA. HubSpot has certified itself under the Transatlantic Data Privacy Framework, meaning you can expect a level of data protection for transfers of data to HubSpot in the USA that is comparable to what you would expect within the EU. We have entered into the required data protection agreement with HubSpot.

LinkedIn Insight Tag [WEB only]

A pixel (also called a “web beacon” or “pixel tag”) is a mostly invisible electronic image, usually no larger than 1 pixel by 1 pixel, that is placed on a website or in an e-mail and used to track the online behavior of visitors to the website or of e-mail recipients. Web beacons are provided by third-party providers. A cookie may also be stored on your device for these purposes.

We use the LinkedIn conversion pixel from LinkedIn Corporation, 1000 West Maude Avenue, Sunnyvale CA 94085, USA (“LinkedIn”) on our website for marketing purposes. This allows us to track the actions of users after they have seen or clicked on a LinkedIn advertisement. In this way, we can measure the effectiveness of advertisements for statistical and market research purposes, optimize our advertising, and improve targeting for the benefit of our users and customers (users see more relevant advertisements). This pixel is also used to present interest-based advertisements (“ads”) to visitors to our website when they visit the social network LinkedIn or its advertising partners.

The data collected in this way is pseudonymous to us, meaning that we do not see the personal data of individual users. However, this data is stored and processed by LinkedIn, of which we inform you to the best of our knowledge. LinkedIn may link this data to your respective account on the platform and also use it for its own advertising purposes in accordance with its own policies.

We only use the LinkedIn pixel if you consent to this. We would like to point out that this processing of personal data requires the transfer to the USA. The LinkedIn Corporation has certified itself under the Transatlantic Data Privacy Framework, meaning you can expect a level of data protection for transfers of data to LinkedIn in the USA that is comparable to what you would expect within the EU. We have entered into the required data protection agreement with LinkedIn.

The policies and options for “opting out” (disabling these functions) can be found here:

LinkedIn Privacy Policy: https://www.linkedin.com/legal/privacy-policy

You can refuse the use of cookies and similar technologies that track your behavior on other websites for third-party advertising purposes on LinkedIn: https://www.linkedin.com/help/linkedin/answer/62931?lang=en. You can find the opt-out feature for visitors here: https://www.linkedin.com/psettings/guest-controls

ZoomInfo/ WebSights [WEB only]

Provided that you have declared your consent, we use the ZoomInfo cookie provided by ZoomInfo Technologies LLC, 805 Broadway ST STE 900, Vancouver, 98660-3506, WA, USA, on our website (represented in the EU within the meaning of Art. 27 GDPR by VeraSafe Ireland Ltd. Unit 3D North Point House, North Point Business Park, New Mallow Road, Cork T23AT2P, Ireland), a company that creates professional profiles about individuals and company profiles and offers these profiles to its customers so that they can initiate targeted advertising campaigns.

ZoomInfo collects the IP addresses of users of our website and can use this information to determine whether you belong to an organization with which we already have a business relationship, or determine which organization our website visitors originate from, if we do not yet have a connection with that organization.

For this purpose, ZoomInfo claims to use publicly available information about these organizations, which ZoomInfo obtains from the Internet by carrying out scans there. In addition, information is obtained through licensing from other companies, data is provided by users of the application, and ZoomInfo itself also contributes information from market studies, telephone interviews and other investigative activities of its internal investigation team. According to ZoomInfo, the subject of this processing is, for example, the previous or current name, company, telephone number of the company headquarters, office address, job title, professional experience, membership in professional associations, training history, as well as links to recent publications by or about the person.

No direct conclusions are drawn about you personally, and your usage behavior or other interactions with our website are not analyzed. Analyses that we can carry out based on the data from ZoomInfo are limited to carrying out visit analyses of our pages according to the categories “industry”, “revenue”, “number of employees” and “geographical location”, and initiating corresponding advertising campaigns or advertising approaches aimed at relevant organizations. However, the focus is always on your organization, not on you as an individual.

If we receive information from ZoomInfo that our website has been accessed by an organization with which we have a business relationship, we can use this as an opportunity to check with the official contacts known to us to find out whether there are new or changed needs for our services. If we receive from ZoomInfo indications of interest in our services from outside an organization with which we are already in contact, we can use this as an opportunity to address them generally and through publicly communicated contact channels.

The provider company of ZoomInfo has certified itself according to the Transatlantic Data Privacy Framework, so that an adequate level of data protection can be assumed when data is transferred to the provider in the USA. We have entered into the required data protection contract with the provider. Additional information on the processing of personal data at ZoomInfo can be found at https://www.zoominfo.com/legal/privacy-policy?#eu.

SSL-Encryption

In order to protect the security of your data during data transfer, we use state-of-the-art encryption methods (e.g. SSL) via HTTPS.

Information for Job Applicants

All information on handling applicant data can be found in our «Information on data protection in the application process»